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Minutes of MCF Meeting 5 th FEB 09

Marlborough Community Gardens

Committee Meeting

Thursday, 5th February, 2009 @ Riversdale Community House



Karen Walshe, Neville White, Sharon White, Donald Oakes, Richard Hunter, Peter Crosbie, Judith Crosbie, Tim Newsham, Tina Fortune, Patricia Clay


Chris Fortune, Tracey Williams,

Correspondence in:

Notification of $10,000 funding received.  Health Board, letter of engagement. Rosie Bartlett of MDC, water connected

Correspondence out:

Communication with members, Tina


Matters Arising:

Reviewed key points of last meeting


Coordinator’s Report:

As attached.

Garden Team Leader Report:

Water working well.

Issues identified - Lucerne, twitch and daytura. Mowed but returned. Spraying not an option because of nearby growing veges. PD been in but not effective. Tim Newsham suggested planting dense green crop.

Vandalism has occurred; try to encourage them to become involved.

Treasurers Report:

$10,000 received.




Appoint Secretary: Tracey Williams volunteered verbally to Tina F to undertake the role of Secretary.

Infrastructure of strategy and garden teams: Karen Walshe offered to take the role of Marketing.

Events for the garden, Tina F offered to oversee.

Tim Newsham offered to help with promoting gardens to schools and placed forward ideas, which will be referenced as the gardens progress.

Education/Mentoring – possibly Julie Williams to advise and Tim Newsham.

Before next meeting, infrastructure will be finalized, ie. persons dedicated to sourcing funding, garden layout/landscaping,

Incorporation: Patricia suggested the MCGardens register as a Charitable Trust and will look into what is required. Tim suggested using other garden constitutions as a guideline for MCGardens.

Allocation of funds as per MOU: agreed to pay for water connection, organize lease of container, begin work on “Annual” tool drive aiming to do after Easter, Richard H to purchase tools that are needed now and will be reimbursed, or a cheque written, for the cost of same, Marlborough Farmers’ Market to continue support until MCGardens independent – Patricia (Treasurer) to receive a token donation at completion of pilot project and Tina F (coordinator) payment to be discussed at a later date, **promotion of gardens to begin with designing logo, branding, ‘business model’, signage and newsletter.

History record/timeline will be collated by Judith Crosbie and added to as the garden progresses.




Page 2


General Business

Signing of MOU in paper, Tina F to find out date inserted.

Allotment sites have been pegged, groups to see Richard Hunter for allocation.

Riversdale Community House, Te Rapaoura, Tracey Williams expressed interest in past for a site.

Decided to leave organic until later date and increase sites from 6 to 12.

Allotments 10m x 30m each

Donald advised time to plant brassicas, autumn/winter crop now.

Tina F would like to link all other edible gardens in Marlborough and sees the MCGardens as the “mother” or centre point of these gardens – seed bank, tools, education, etc

Tim N suggested one person be appointed responsibility for the maintenance of the MCG tools, individual allotments will have their own tools and be responsible for their maintenance.

Tim N suggested a school competition for the name of the gardens, Tina felt the energy, time and outcome may not be where we would like it placed at this point of the pilot – but use the concept at a later date. Excellent marketing tool.

Richard H mentioned the idea of painting a mural on the fence that runs alongside the gardens to brighten the area.

Don C suggested an AA road sign.

Tina F mentioned the Marlborough Farmers’ Market would move beside the gardens on its launch day in Sept/Oct to offer support.

Tina F suggested a sign by the garden showing the sketch of the final layout of the gardens. To help people visualize the intention.

Tina F to approach Radio and newspaper, once ** is completed and in place.

Tina F suggested an Information Pack for those interested in having an allotment at the gardens.

Tina F said there is a Community Stall at the farmers’ market for gardeners from the MCGardens to sell their fresh produce plus have a stall or outlet at the gardens for selling.

Tina F keen to visit a successful community garden in the Nelson region to identify issues that may arise.

Judith and Peter C are visiting the Canterbury Community Gardens in March.

Riversdale Community House received their funding for their garden project.



Meeting closed 8.35pm

Next Meeting: 7pm, Thursday, 19th February 2009 @ Riversdale Community House